Terms and ConditionsYou will find all the information and small print here
Terms and Conditions
You will find all the information and small print here
Celebrant: Carol Smith – The Somerset Celebrant
My focus as The Somerset Celebrant is to deliver highly professional, outstanding and memorable ceremonies for all my clients. As part of my service, the below terms and conditions are in place to protect my clients by ensuring that there is a clear understanding of the expectations, by all parties.
Please read, sign and return a copy of your contract, and retain a copy for your records, as failure to do so may result in withdrawal of celebrancy services.
Wedding Ceremonies conducted by The Somerset Celebrant are not legally binding. It is your responsibility if you wish to make your union a legally recognised marriage.
Deposits are non-refundable, and full payment is required with cleared funds fourteen days before the ceremony date.
The Somerset Celebrant reserves the right to retain any monies paid, should you choose to cancel your ceremony. Any return of payments made to the Somerset Celebrant, are at the discretion of the Somerset Celebrant.
Should the date of your ceremony change, The Somerset Celebrant will endeavour to come to an agreement with you to move the ceremony to a date which suits us all.
You agree to inform the Somerset Celebrant of any changes to music, vows, readings/poems, unity ceremonies, participating children or adults, or anything effecting the ceremony, with reasonable notice of no less than two weeks before your ceremony date.
To ensure the best delivery of the wedding ceremony, the expectation is that the final version of the ceremony is agreed by the client no later than one week before the wedding ceremony.
The Somerset Celebrant is not responsible for any accident or injury caused to anybody during any unity ceremonies, and these are performed with full acknowledgement of this by the client.
Any wine/mead/food/drink used during unity ceremonies is to be supplied by clients and not by The Somerset Celebrant, due to allergies or food intolerances.
It is the responsibility of the clients to seek and gain approval from their venue for unity ceremonies, in particular, unity candle ceremonies.
Travel costs are 0.45per mile on each journey after the first 20 miles, which are free. I am prepared to travel across the UK and abroad. Distances are measured from either Street, Somerset or Padstow, Cornwall, whichever is the closer to the venue.
The Somerset Celebrant will not be held responsible for lateness due to circumstances beyond her control, such as traffic, accidents and extreme weather conditions. If venue/ceremony location is over a 100 miles, an overnight stay is suggested to prevent issues of lateness, due to traffic and the above.
Writing your perfect wedding ceremony will take the completion of The Wedding Ceremony Questionnaire, meetings (face to face or by SKYPE), and emails, texts and messages. Clients are to respond to The Somerset Celebrant’s request for information within a reasonable timescale, or the timescale given, and failure to do this can result in withdrawal of celebrancy services, and the retaining of any money paid.
The client must sign a GDPR consent form, to enable The Somerset Celebrant to collect, process, keep and store personal data, and to make contact, via email, text message, telephone or post, in line with UK GDPR legislation.
The Somerset Celebrant reserves the right to leave the ceremony venue/location after one hour if clients do not attend, or keep her informed of reasons for lateness / non-attendance.
In the highly unlikely event of The Somerset Celebrant being unable to deliver the wedding ceremony, due to unforeseen circumstances, she will arrange for a fully trained UKSOC celebrant to deliver the ceremony in her place.
The Somerset Celebrant is happy for any photos in which she appears, to be posted on social media.
Clients agree to images of the ceremony or pictures of any elements being shared via social media or used for informative/promotional purposes via full written permission by the photographer or owner of the images used.
Any objections regarding the use of images of the ceremony, should be given in writing to The Somerset Celebrant, who will respect and adhere to such requests.
A download of this document can be found here.
GENERAL DATA PROTECTION REGULATIONS (2018)
As an Independent Civil Celebrant I work alongside you and the other professionals involved in your wedding day. I am only responsible for the ceremonial part of the wedding day and I am regulated by the United Kingdom Society of Celebrants.
I am committed to protecting and respecting your privacy. In accordance with the General Data Protection Regulations (GDPR), from 25th May 2018, businesses, regardless of size, are required to obtain explicit consent to process, keep, protect and handle all personal information relating to their clients. You have the right to access the information you provide; update and correct mistakes and you have the right to ask me to delete your information. This is called ‘the right to be forgotten’.
- I do not sell or rent your personal information to anyone
- I do not share your information with third parties for marketing purposes
- I treat your information as highly confidential and so all hard copies of information are appropriately disposed of, via shredding
As The Somerset Celebrant , I collect information about you and your family and friends. This information is used for the sole purpose of creating a wedding ceremony that you have commissioned.
To ensure your ceremony is as you want it, I may be required to share some of your information with your other chosen wedding suppliers. This may be your wedding planner, venue manager, photographer, florist , musician, etc, and would only be for the sole purpose of facilitating the wedding ceremony that you have commissioned.
I keep electronic copies of actual ceremonies and email correspondence between us in a secure folder within Google Drive on a password protected website, for future reference and for my own personal tax purposes.
Please may I ask you to give your consent, to the following, by ticking the boxes:
Collecting and processing your personal data, and that of your family for the sole purpose of creating a wedding ceremony that you have commissioned.
Keeping and storing your data, as described above.
Contacting you via, email, text message, telephone or post to create the ceremony that you have commissioned
You have the right to vary this consent at any time
A download can be found here, to sign and send.